DA PAM 25-403 PDF

Moogulabar This guide applies to all records regardless of media, e. The Army must be able to research 25— location and activities of units and Soldiers involved in combat or contingency operations. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. Da Pam : Guide to Recordkeeping in the Army , Paperback eBay Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation.

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Approval by the archivist is legal authority for the retention and disposal of all Army records. Destruction for any other reason is not authorized. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Process and transmit personnel records in accordance with personnel prescribing directives.

Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.

Daily staff journal and tactical operations center log with coordinates of locations and events. They supported and directed the effort through all staff elements and through the ranks, down to the unit level.

Mail classified records double wrapped by registered official mail. Classified records may be attached to an e-mail and sent classified e-mail. Below is the entire quick reference guide that has been distributed and posted at various sites. This table does not list all files that units should maintain. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.

Put the name of the operation in the subject line. Any records that document operations of the unit will be preserved per this instruction and AR Collection Priorities Appendix A. Units should also preserve files not listed in this table that document unit activities.

This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link.

Records Management and Declassification Agency: The designated contact will establish the processes for the collection and transfer of unit records. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.

Other unclassified records may be attached to an e-mail ;am sent to the same address. These are, in turn, implemented by Army regulations. Center for Army Lessons Learned: In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Electronic records received or transmitted will be provided in the format in which they were saved.

However, the nature of a contingency operation makes good recordkeeping even more critical. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.

Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. Army records may be destroyed only if capture by a foreign power appears imminent. Visual information records still and motion will be sent to director, U. Units providing medical care will transmit these records in accordance with medical prescribing directives.

To ensure records from the AOR are collected and properly prepared for transfer to continental U. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.

The records specified in this guide provide important rights and interest information for Soldiers and veterans. General Information Chapter 2. Functional Area File Description Send the following records to: Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.

The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. This guide applies to all records regardless of media, e. As stated in the main recordkeeping narrative, this may not always be practical or possible. The list of file numbers in Annex A is not all-inclusive.

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